Email Forwarding

Create email aliases on your domains and have them delivered to your inbox.
Services Provided By ForwardMX

graphical divider


$ 60
Per Year
  • Up to 25 Domains
  • SMTP Access to Send Emails
Get Starter


$ 99
Per Year
  • Up to 125 Domains
  • SMTP Access to Send Emails
Get Pro
Most Popular


$ 179
Per Year
  • Up to 250 Domains
  • SMTP Access to Send Emails
Get Business
star interface icon star interface icon star interface icon star interface icon star interface icon

“Orchard Hosting is very easy to work with especially for someone as unsophisticated and techno-challenged like me.”

David M.
Edmonton, Canada
star interface icon star interface icon star interface icon star interface icon star interface icon

“I have used Orchard Hosting for around 15 years now. Very knowledgeable staff. Thank you!”

Susan M.
Tennessee, USA
star interface icon star interface icon star interface icon star interface icon star interface icon

“As a first-time web builder, I found their templates extremely easy to use.”

Tami S.
Pennsylvania, USA
divider graphic

Email Forwarding: Essential Setup, Security Tips, and Best Practices for 2024

Email forwarding might seem like a simple concept, but it’s a powerful tool that can streamline communication and boost productivity. Whether you're managing multiple email accounts or need to ensure important messages reach the right people, email forwarding can be a game-changer.

I’ve found that understanding the ins and outs of email forwarding can save you time and reduce the risk of missing crucial information. In this article, I’ll break down what email forwarding is, why it’s useful, and how you can set it up to improve your workflow.

Understanding Email Forwarding

Email forwarding refers to the automated process of directing an email from one address to another. Users can set rules to ensure that specific messages reach the desired recipient without manual intervention. This process helps consolidate emails from multiple accounts into one inbox, increasing efficiency and reducing the risk of missing important communications.

Different Types of Email Forwarding

There are several types of email forwarding, including standard forwarding, alias forwarding, and domain forwarding.

  • Standard Forwarding: Automatically redirects emails from one address to another specified address. For example, all emails sent to "[email protected]" can be forwarded to "[email protected]".
  • Alias Forwarding: Creates alternate addresses that direct emails to one primary address. For instance, emails sent to "[email protected]" and "[email protected]" both arrive at "[email protected]".
  • Domain Forwarding: Redirects all emails from one domain to another. For example, emails sent to any address at "" are forwarded to their respective addresses at "".

Implementing these types ensures optimal management of email communication across different contexts.

How Email Forwarding Works

Email forwarding involves specific processes. When an email is sent to a forwarding address, the server storing the forwarding rules intercepts and redirects it to the designated recipient. The Simple Mail Transfer Protocol (SMTP) is used to facilitate this redirection.

Benefits of Email Forwarding

For Individuals

Email forwarding simplifies personal email management by consolidating multiple accounts into one inbox. People who manage several email addresses (Gmail, Yahoo) can forward incoming messages to a primary account. Receiving all emails in one place saves time and reduces the risk of missing important messages. Forwarding stays beneficial when individuals change email addresses (e.g., switching from student to professional accounts). By forwarding old emails, maintaining continuous communication without disruptions becomes possible, independent of service changes or account deletions.

For Businesses

Email forwarding optimizes business communications by centralizing email management. Companies with multiple departments (HR, IT) can direct emails to relevant team members without exposing individual addresses. Using aliases (e.g., [email protected]) streamlines customer interaction. Redundant forwarding ensures no essential email gets overlooked, enhancing response times. With domain forwarding, businesses consolidate emails from various domains (,, establishing a unified communication channel. Centralized email systems contribute to improved workflow efficiency and better resource allocation through automated email distribution.

Common Problems and Solutions in Email Forwarding

Issue of Spams and Security Threats

Spams often infiltrate forwarded emails, overwhelming your inbox with unwanted messages. This happens because spam filters at the forwarding server might not be as effective as those at the destination server. To mitigate this, avoid using free email forwarding services that may lack robust spam filtering. Instead, employ a paid service with advanced security features. Always enable strong spam filtering on your destination email account. Consider using tools like SPF (Sender Policy Framework), DKIM (DomainKeys Identified Mail), and DMARC (Domain-based Message Authentication, Reporting, and Conformance) to authenticate emails and reduce spam.

Troubleshooting Common Email Forwarding Problems

Common email forwarding issues include delayed emails, missing messages, and incorrect configurations. Delays often occur when forwarding servers experience high traffic or are poorly maintained. Ensure your forwarding server is reliable and not frequently overloaded. Check spam folders regularly if messages go missing, and add important senders to a safe sender list. Incorrect configurations can prevent emails from forwarding correctly. Double-check DNS settings, MX records, and SMTP configurations to resolve this. If forwarding from multiple domains, confirm all settings are accurate across each domain.

Email Forwarding Best Practices

Security Best Practices

Securing email forwarding is crucial. Use strong, unique passwords to protect your email accounts. Activate two-factor authentication (2FA) wherever possible; it adds an extra layer of security. Ensure all forwarding rules use encrypted connections like SSL/TLS to safeguard data during transmission. Regularly monitor and review forwarding rules, removing any that are outdated or unnecessary.

Implement spam and phishing filters to protect against unauthorized access. For example, many email platforms offer built-in filters to detect and block malicious emails. Configure SPF, DKIM, and DMARC records to authenticate emails and reduce the risk of spoofing. Trust only verified email addresses when setting up forwarding rules to further enhance security.

Managing Email Forwarding Effectively

Effective email forwarding requires organized management. Label and categorize forwarded emails; it helps in quick identification and retrieval. Utilize folders and labels to keep your forwarded emails organized. Set up rules to automatically sort and filter incoming messages; this reduces inbox clutter and enhances efficiency.

Limit the number of email accounts to forward to a single address; it prevents confusion and ensures message consolidation. For businesses, create distinct forwarding addresses for different departments or functions. Review and update your forwarding settings regularly to adapt to changing needs. Keep track of changes and log modifications made to your forwarding rules to maintain control and ensure seamless communication.


Email forwarding is a powerful tool that enhances communication and ensures important information isn't missed. By understanding the technical aspects and setup procedures, you can maximize its benefits for both personal and business use. Addressing common issues with security measures and best practices will keep your email forwarding system efficient and secure. Remember to manage your forwarded emails effectively by categorizing and labeling them, and regularly review your settings. Implementing these strategies will help you maintain a streamlined and organized email system, ultimately improving productivity and communication.